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Learn tips and hints to use a variety of electronic and technical equipment to enhance work with volunteers.

~October 2014~

Making Graphs in Excel

woman at computer


         Every volunteer program should have a database that provides demographic information on volunteers; name, contact information, age ranges, gender, race/ethnicity, educational levels, start date, training, hours served, awards received, positions held, etc.  The details of the data base depend on the program and its needs.

Excel or some commercial database software can be an option for a  volunteer databases.  A commercial database may not be suitable for the information needed.  Never accept the salesperson’s assurances.  Check it out for your self.

         Once you have the data in place—now what?  The information is used in recruiting planning, to provide profiles on volunteers, to leverage resources by telling potential grantors who is donating hours, and much more.  That information can be best utilized by being presented in graphs and charts.  If you have struggled with Excel charts and graphs, check out this tutorial Web site for help. 


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