volunteers rarely has “down” time. This is the
time when those pesky jobs you never have time for could be done. It
is however, important to give your taxed brain a “rest” during
the day in order for it to work more efficiently as the day progresses. Set
a 30-minute period aside every other day to do some of the tasks
listed below, or other things that you put off doing because you
are too busy.
up the computer. Reorganize and discard emails and email
files that are no longer needed. Clean up your desktop. Reorganize
the tool bar on the computer to make it work better for you. Do
the same with bookmarks on your browser.
Spring cleaning for your
folders. In the old days of paper,
businesses would do an annual cleanup of files. Do the same
for your computer folders and files. The project completed
two years ago can be discarded or archived. Put a file on the
organizational server with information of such archival material,
if you cannot part with it.
Teach yourself a new skill. You really want to create a database
for volunteers, but time eludes you and those database programs like
Excel are scary! There is a tutorial to learn how to use it. Take
time to up-grade your skills
Upgrade databases. Records of events, recognition, names,
and hours served. The last thing on a to-do list is database
entry. Set aside time to do this, or better yet, recruit an
online volunteer who can do it for you. It is a virtual volunteer
position the person can do on his/her timetable and you have saved
a heap of time.
Paper files? Decide to have them cleaned
out before July 15 each year.
Write out a training plan. Training plans should be written
in a “training plan format” so someone who comes after
you can pick it up and the training is consistent from year to year. Take
it out of your brain and get it on paper and the computer. Include
original copies of handouts and a list of other resources needed
(handbooks, PowerPoint, overhead, etc.)