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ASK CONNIE

VT readers ask questions about volunteer management and administration. Ask Connie, an experienced volunteer manager, consultant and trainer, provides the answers for all to see.
Send questions to AskConnieP@cs.com

~2014 ~

Dear R

Dear Connie:

Can you recommend any material to help me train volunteers to approach corporations to ask them to sponsor our non-profit’s events?

AR

Dear AR:

There’s an excellent article from the National Center for Charitable Statistics that is a 9-step guide for nonprofits on how to solicit corporate sponsors.  The article covers everything from how to determine your audience to sending proposal letters and giving sponsors publicity.  Good luck!

Connie

straight line

Dear Connie:

I have two interns (thankfully!) for 6 weeks this summer.  Can you suggest some ways in which I can utilize them and provide a meaningful experience for them?

Thanks!
TT

Dear TT:

Having interns in addition to your volunteer corps is a real blessing.  One way in which you can make good use of the interns’ time and help them learn about volunteer management is to involve them in updating your management systems.  Here’s my favorite checklist of things that need to be reviewed and updated annually – an ideal project for interns!

Application: Does it gather as much relevant information as possible in one page to enable you to make an informed decision about each potential volunteer?

Confidentiality form and letter of agreement: Is the information contained understandable and free of human resources jargon?

Database and mailing lists: Are addresses current and have inactive volunteers been removed and new volunteers added?

Handbook: Is it easy to read and contains the most up-to-date information in a format that has eye-appeal?

Mission Statement: If changes have occurred within your organization or volunteer program, are they reflected here? Does reading this document make a volunteer proud to be part of the volunteer program? Does it make you proud to be the director who wrote the statement?

Newsletter: Has it become predictable, even boring, in its format and content? Maybe it’s time to redesign and give it "meatier" content or greater eye appeal.  Or maybe this is the year to “go green” and put your newsletter online!

Personnel Files: Look at each folder and check for an up-to-date application (with references) for each volunteer.

Position Descriptions: Duties change throughout the course of the year so review these for accuracy and completeness.

Recognition: Are your forms of recognizing volunteers meaningful and cost effective? Get new catalogs for items you order - prices often rise after the first of the year.

Training Materials: Do changes need to be made to reflect requirements of the position descriptions? Start developing training for new positions that will be added during the year.

Written Policies and Procedures: Review these to reflect the changing role of volunteers in your organization.

 


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Do you have a question? Now you too can ask an expert!

Connie Pirtle, of Strategic NonProfit-Resources, has 25 years' experience in working with volunteers. She has consulted and/or trained for such organizations as the Washington National Cathedral, Anchorage Symphony Orchestra, Chamber Music America, and the Association for Volunteer Administration.

Send your questions to Connie at AskConnieP@cs.com.
Connie Pirtle
Strategic Nonprofit Resources
314 E. Marie Dr. * Stillwater, OK 74075 * VOICE: 405.372.8142 or 202-306-1492


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