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ENGAGING & MANAGING VOLUNTEERS

On this page are ideas to help you work more efficiently with volunteers. There are tips on recruiting, engaging, coordinating, and managing the work of volunteers.

~ January 2011 ~

KEY ELEMENTS FOR EFFECTIVE MEETINGS

Advice on effective meetings sometimes seems complicated and way too hard for a 30 minute session.  Here are five simple steps to increase the effectiveness of the meetings you plan.

PLAN
a.  What is the meeting supposed to achieve?
INFORM
a.  What is being discussed?
b.  Why is it being discussed?
c.  What do you hope to achieve?
PREPARE
a.  What are the logical connections between different items?
b.  Are the items arranged in the proper order?
STRUCTURE AND CONTROL

a.  What is the evidence?
b.  How should the evidence be interpreted?
c.  How can the interpretations lead to decisions?

SUMMARIZE AND RECORD
  a.  How are decisions recorded?

 


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DOWNLOADABLE RESOURCES


  The Hands-On Network has a library to aid those working with volunteers.  There is information for nonprofit, government, and for profit programs.  One page is devoted to downloadable resources for those who manage volunteers.  There is information on managing volunteers in a disaster, general volunteer administration information, and project management with volunteers. 

http://www.handsonnetwork.org/tools/library?field_category_value=Volunteer+Management&audience=3


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PROFESSIONAL MAPPING

The administration of volunteers is a profession.  What is a profession?  Professions have consistent methods of work. Professions have a code of ethics. checkmark Professions have a theoretical foundation.  checkmark Professions have journals that report reputable research on the tenets of the profession. checkmark.  Professions have scholarly and practitioner books. checkmark Professions have associations for members of the profession. checkmark Professions have college or university courses that lead to a degree, specialization in a degree, or certification. checkmarkProfessions have a widely accepted certification. checkmark

As you can see by the check marks those who work as administrators of volunteers are professional because all those check marked items are true of volunteer administration.  Are you taking advantage of all the resources available to you from the profession?  One way to check that out your level of professionalism is to map of your activities.  You can chart your professional map.  The map provides an opportunity to see those things you are doing now that make you a professioanl and those items where you need to improve your professionalism.  It can also provide the basis of a “volunteer administration” specific resume, if you are job hunting.

Professional Mapping Chart


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A TIP A DAY ON MANAGING VOLUNTEERS

Interested in quick tips on recruiting, coaching, communication, record keeping for your volunteer program.  Follow Volunteer Today publisher and editor,Nancy Macduff on Twitter She is posting quick ideas each workday on Twitter about the administration of volunteers.  Check out this new quick resource on Twitter at NLMacduff.  It is the VERY abbreviated form of Volunteer Today.

Nancy is seeking tips, hints, ideas, comments on things related to the management and administration of volunteers.  You can leave a Tweet on the Twitter site or email Nancy at mba@bmi.net.  The tip cannot be longer than 140 spaces or characters. 

REMEMBER: Followers on Twitter can set their profile on privacy to avoid getting unwanted Tweets.  Also, you must pick up Tweets, they do not pop up like your email.  Make it a bookmark on your computer.  Yes, you can Twitter from your computer,  you do not need a smart phone!

If you have not used this social media form of communication and would like to learn how to use it for future communication with volunteers, this is a good way to practice.  Tell the people in your organization and your colleagues in the community about this new site, exclusively for those who coordinate the work of volunteers.


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