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Volunteer Today is looking for one or more authors to write about technical issues, computer or otherwise, in the volunteer management world. If you are interested in contributing or know someone who is, please contact our managing editor Nancy Macduff at: editor@volunteertoday.com. We look forward to hearing from you!

This month's articles are provided by Laura Bunt.

~ January 2007 ~ Topics

Document Shortcuts – Part 4: PASTE
To Print or Not to Print

Document Shortcuts – Part 4: PASTE

We have reached the end of our series on shortcuts, at least for now. This last shortcut is helpful when you want to move large amounts of text, or even a picture. With this option you will need to select your object or text as well as decide where you want to "paste" it to. Below are three options for using the "PASTE" shortcut.

Option 1:
  • Select your item
  • "COPY" the item
  • Select where you want to place the item
  • Go to your menu bar and find the icon that looks like a clipboard with a piece of paper on it (this is the "paste" icon)
  • Next, click on the icon to "paste" the item you have selected
  • Remember, if you choose the wrong item, you can always "undo" or "cut"
Option 2:
  • Follow the same instructions as before, except this time you will use the menu bar
  • After you have "copied" your item and chosen a place to paste it, go the menu that says "Edit"
  • Scroll down the list, and then choose "paste"
Option 3:
Again follow the same instructions as before, except this time you will use a "short-cut" tip:
  • On a PC: Press the CRTL button plus the "V" (and let go) and
  • On a MAC: Press the COMMAND button plus the "V" (and let go)
    (the command button has the little apple on it)

The above shortcuts can be used in Microsoft Word, Excel and PowerPoint.

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To Print or Not to Print

Computers were supposed to create a "paperless" office. Unfortunately, the reality is that computers are now generating even more paper than before, e.g. the web sites you print out and/or copies of emails. The question is how much of the information that you print out do you really need?

Here's a useful guideline:

  • Before you print reams of paper with your web pages or e-mail ask yourself this question - where or to whom are they going?
  • If you can't answer this question, then you probably do not need a hard copy.

  • For Web Sites/Pages: Make a bookmark in your Web Browser so you can refer to it later. If you don't know how to do this, refer to your "help" menu within the browser.
  • For Emails: Create a folder in your e-mail program to store important messages or download them directly to a removable disk.

This article was adapted from Communication Briefings – April 2006 Issue - http://www.briefings.com

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