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Volunteer Today is looking for one or more authors to write about technical issues, computer or otherwise, in the volunteer management world. If you are interested in contributing or know someone who is, please contact our managing editor Nancy Macduff at: editor@volunteertoday.com. We look forward to hearing from you!

This month's articles are provided by Laura Bunt.

~ October 2006 ~ Topics

What Topics Do You Want?
Document Shortcuts – Part 1: UNDO
Need a New Password?

What Topics Do You Want?

In the interest of helping our readers, we are asking you to take the following survey to help us determine what YOU need from the arena of ‘Tech Tips’.
Please go to the following link: http://www.surveymonkey.com/s.asp?u=806512416534 to take survey. And remember, comments are welcome. Thanks!

Document Shortcuts – Part 1: UNDO

You are working on a complicated document, you hit several buttons, the text is highlighted and the next thing you see is a blank screen. All of your text has disappeared. What do you do? There are several options to “undo” what has just occurred.

Option 1: Go to your menu bar and find the icon that is in the shape of a left arrow. This is an “Undo Typing” Arrow. Click on the arrow until your document returns to its former glory.
Option 2: Go to the menu drop down lists, find “Edit”, and chose “Undo Typing”. Again, you can select this option several times as well.
Option 3:

The easiest shortcut uses your keyboard.

  • On a PC: Press the CRTL button plus the Z (and let go) and
  • On a MAC: Press the COMMAND button plus the Z (and let go)
    (the command button has the little apple on it).

This shortcut is great as you only have to click two little buttons and you can “undo” whatever you were working on.

A suggestion is practice with the options described above. This way you can test it out ahead of time, before you end up letting out that silent scream when your screen goes blank and you need to know how to “undo” what you just did.

The above shortcuts can be used in Microsoft Word, Excel and PowerPoint.

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Need a New Password?

You visit a website or your company wants you to change your password every 60 days. This can be a frustrating and time-consuming process. Not only that, how do you know your password is safe from others, especially if you use the same password for all of the websites you visit. Here is a suggestion:

  1. Pick a word that you associate with that particular site: For example, we will use http://www.volunteertoday.com as our web site. My word would be techtips.

  2. Split the “word” or “phrase” in a way you can remember. In the middle of the “word” or “phrase”, insert the number of letters in the domain name. Example: our example has 14 letters, so now we have tech14tips.

  3. Then, if you want, you can even add a letter or letters to the beginning of the password. Example: we would add vt, so we now have vttech14tips as our password.

Although, this is not a perfect system for creating passwords, it gives you an idea of how you can change your password to be unique for the websites you visit.

Do you have a suggestion of how to create a unique password,
let us know at lbunt@bmi.net and put "password" in the subject line.

This article was adapted from Communication Briefings – July 2006 Issue - http://www.briefings.com

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