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TECH TIPS

Volunteer Today is looking for one or more authors to write about technical issues, computer or otherwise, in the volunteer management world. If you are interested in contributing or know someone who is, please contact our managing editor Nancy Macduff at: editor@volunteertoday.com. We look forward to hearing from you!

This month's articles are provided by Laura Bunt.

~ November 2006 ~ Topics

We Want YOU!
Document Shortcuts – Part 2: CUT
Urgent Email
What Want YOU?
In the interest of helping our readers, we are asking you to take the following survey to help us determine what YOU need from the arena of ‘Tech Tips’. Please go to the following link: http://www.surveymonkey.com/s.asp?u=806512416534 to take survey. And remember, comments are welcome. Thanks!
Document Shortcuts – Part 2: CUT

The next shortcut can be helpful when you need to cut a text, a picture, or even a text box. To use the "cut" shortcut, you will need to select your object, or text. Below are four options for using the "cut" shortcut.

Option 1:
 Select your item, then go to your menu bar and find the icon that is in the shape of scissors. This is the "cut" icon. Next, click on the scissors to "cut" the item you have selected. Remember, if you choose the wrong item, you can always "undo".
Option 2:
 Select your item, then go to the menu bar and chose the one that says "Edit". Scroll down the list, and then choose "cut".
Option 3:

Choose the one that fits your computer, remember to select what you want to cut and then:

  • On a PC: Press the CRTL button plus the "X" (and let go) and
  • On a MAC: Press the COMMAND button plus the "X" (and let go)
    (the command button has the little apple on it).
Option 4:
 Last but not least is the "delete" button on your keyboard. Just as before, select your text, then hit the "delete" button on your computer to "cut" the text or item you no longer need.

The above shortcuts can be used in Microsoft Word, Excel and PowerPoint.

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URGENT Email

How often do you get an email that says "URGENT" or "HIGH PRIORITY"? If you are nodding your head to this question or even rolling your eyes, read on. Email has become a way of life, but it has its drawbacks. Most of us have many demands that need to be met in a short amount of time and email is one of the quickest methods to meet those needs. It is very easy to think that our email requests are most urgent. However, if the recipient of our email receives over 100 emails a day or more, how can you stand out in the crowd? First, ask yourself the following questions:

  • Is it really urgent? If yes, stop reading and go finish your email. If no, read on.
  • Can it wait a day or two? If yes, try the following:
    • Use the subject line to aid you
    • Put a title or few words about what you specifically need
    • Put the date you need it by
    • Highlight the date and format it in BOLD
    • Example: Recognition Report - Due 11.5.06.

This tells your recipient what you need and by when. It also helps to identify the time frame you need it by. Do you have a suggestion of how to identify "important" email? Let me know at lbunt@bmi.net and put “urgent email” in the subject line. I will share readers response's next month.

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