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management world. If you are interested in contributing or know someone
who is, please contact our managing editor Nancy Macduff at: email@example.com.
We look forward to hearing from you!
This month's articles are provided by Nancy Macduff,
the Managing Editor of Volunteer Today.
Distorted Images in Your Documents?
Word Can Fix It.
It is a flyer, handout, paper newsletter, or electronic
one and you cannot fit the image in without distorting the picture. Yipes,
those people look goofy!
There is a solution if WORD is your word processing
program. Follow these steps.
1. Go to the View Menu. Select Toolbars and to the right a list of
choices will appear. Select pictures. A menu box pops-up.
2. Now click on the image or picture in your document. This will activate
the menu box that popped-up.
3. The Crop button looks like a star or big thick X. Mine has a green
arrow through it. Click on it.
4. When you go to the image or picture you will see a new small icon
that you can put in the corners, top or bottom, or sides. Drag it to
adjust the picture and crop it to fit your space or eliminate unwanted
parts of the image.
The picture on the top was deliberately distorted. The
one on the bottom was cropped, using the method described, to fit a smaller
space and eliminate unnecessary parts of the picture.
Hunched over the computer? Stressed about writing the
grant? Working hard to finish a report? World tumbling in around you?
You need a fast stress reliever that does not involve shoes or workout
clothes. Try the Nose Alphabet Exercise.
The exercise will reduce neck tension and stretch muscles
in your neck and shoulders.
Sit straight in your chair, tilt your
head slightly forward, and relax your shoulders. Then move your nose
in slow (fluid) movements to trace the alphabet in the air. Hit "Z"
and you will be surprised at how relaxed you will feel.
Seems as if some folks forget the rules about effective
email. Here is a reminder. Good to share with volunteers in a news brief,
electronic or otherwise, and with paid staff. Adults can always use a
1. Write a meaningful subject
line this is not the place to be "cute." Stick to
the main topic. Makes it easy to find messages later on.
2. Keep the message concise and
readable Avoid jargon and big words. Clear writing is the aim
for email. Think of the reader as you compose.
3. Try to avoid attachments
There are many people who will not open any email attachment, due
to viruses. General emails should not contain picture of cute cats,
no matter how much you are dying to share them.
4. Identify the reader by name.
Personalize this flat form of communication by using the person's
name in a salutation at the beginning of the email.
5. Identify yourself clearly
Be sure there is contact information at the end of your email,
in case someone wants to phone. And sign the email. Don't just stop
6. Adhere to the 24-hour rule
"Flaming" is to be avoided at all costs. If you are
agitated about something, write the email and put it in the "Draft"
box for a minimum of 24 hours.
7. Proofread. Review emails for
typos! Makes life easier for the reader.
8. Imagine the email on 60 Minutes.
Imagine the email you write on the front page of your hometown's largest
newspaper. If that makes you uncomfortable, rewrite it.
9. Respond Promptly Do
not let email languish for days. Even if the response is "I'll
get back to you."