Preventive Maintenance Can Help Keep Your Program Running Clean
Are you spending more and more time on your computer to run your volunteer program? Our computers have become the hubs around which most of our work is done. Whether its tracking volunteer hours, creating procedures, training and recruiting materials or reading and answering the vast amount of emails that now engulf our inboxes, our computers have become a central priority for our programs.
And what are the feelings that rush through you when that central piece of equipment, your computer, fails? Youre in the middle of a project, youre rushing to meet a deadline or you have just begun to create a new program or process for your program, you are moving along very well, things seem to rolling smoothly, and then you experience the dreaded computer CRASH! Im sure it has happened to all of us. What we thought would have only taken a short amount of time has now taken us more hours to complete because we have had to spend time getting our machines back into normal working order.
There are some ways we can help to prevent this lost time. It is called preventative maintenance, often abbreviated as PM. PM refers to performing proactive maintenance in order to prevent system problems.
Ask yourself these questions. Do you have problems with your computer? Do you share your computer with others? Do you find that it takes forever to open an application? Does your computer crash when you are performing routine tasks? Then maybe you need to schedule PM on a regular basis for your computer. Even if things seem to be going along well, instituting a regular schedule for PM on your machine can help you to avoid some unforeseen pitfalls.
By performing PM on your computer regularly you can:
Here is a checklist of tasks you can complete to help keep your computer system running more smoothly.
To keep your computer running smoothly create a monthly schedule to do PM on your machine. If you use Microsoft Outlook or any other software calendar program you can set a recurring appointment that will remind you each time your regular PM checkup should be performed.
Remember, to keep your computer running smoothly, your hard disk in efficient condition, and your files in good order you can save yourself time and money while protecting your data and improving the performance on your computer. If your computer is clean you can avoid many computer glitches and have more dedicated focus time for your volunteer programs.
Take the time to remember to do a monthly Preventative Maintenance check!
Mary Lou McNatt has many years of experience working with volunteer programs, advancing our profession and has a passion for introducing the advantages of technology to volunteer programs. She was instrumental in obtaining Ivan Scheiers body of work on volunteerism and putting it online. She can be reached at firstname.lastname@example.org.
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