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VolunteerToday.com ~~ The Electronic Gazette for Volunteerism

with Michael Lee Stills

Learn tips and hints to use a variety of electronic and technical equipment to enhance work with volunteers.

Computer Image

~December 2003~ Topics

Author's Note: It’s here! In case you were wondering. I just received my new computer at work. I have speed, sound and Internet; it is just about perfect. The first thing I did was go to START>PROGRAMS>ACCESSORIES>SYSTEM TOOLS>System Information. This told me about my computer and what hardware was inside and connected to it. (It only took about a year before it was installed.)

Editor's Note: Print your System Information and file for future reference.

Headset Guy ImageWho’s Here? With VolunteerWorks

I have been using VolunteerWorks for many years. Here at the museum we have over 1700 volunteers. Knowing who is actually working on any given day can be daunting. Right at this very moment (Monday, December 01, 2003 at 10:45) we have 55 volunteers at the museum. How do I know? We use VolunteerWorks to log in our volunteers. Every day when a volunteer arrives, they sign into the Volunteer Information Center or VIC. It is a touch screen computer that logs a volunteer in and out. Thus we can track their hours at the museum. But, verifying who is here and when they started, or to track down someone for an important message is made easier by going to TOOLS>Who’s Here.

Using the Who’s Here feature lets me sort volunteers by Name, by Job and by Time. Clicking on their name lets me know what job they logged into and where they are working. Thus, finding them and delivering important information can be done very quickly.

If you would like to read more about VolunteerWorks in Tech Tips, drop me a note with your questions at Michael@MichaelStills.com.

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Need a Secure Way to Collect Money From Your Volunteers?

Do you have a lot of volunteers who use the Internet and do you need to collect money from them regularly? If so, check out Pay Pal (http://www.paypal.com/). Here is how it works.

You set up an account linked to your financial institution. Your volunteers set up their own account linked to their financial institution. You send a request for money. They receive the request via email. They approve payment from Piggy Bank Imagetheir account and it goes into an escrow like account at Pay Pal. Your receive notice that they have sent you money. Pay Pal provides a secure and documented process that has appropriate controls around payment and receipt of moneys. If you buy stuff from eBay, chances are you have used Pay Pal or similar service.

Visit their site to learn more about their options and security. This may not be for everyone, but for regular transactions, Pay Pal may offer you a smooth process with appropriate accounting and security controls.

Do you know of a better way? Or do you have any questions?
Drop me a note at Michael@MichaelStills.com.

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