~~ The Electronic Gazette for Volunteerism
Have You Watered Your Telephone Tree Lately?
With the tremendous growth in technology today,
tried and true methods of communication may be lost. The Telephone
Tree has long been a means of getting the word out. It starts with
you making the first call to a small group of volunteer leaders. They
in turn call their team. If you have a very large number of volunteers
to contact then there may be several "branches" to your
tree. Now that everyone seems to have email, the Telephone Tree may
be in need of a little watering.
Email has become almost as prevalent as the telephone and spam or
junk email is clogging our email boxes. With this barrage of mostly
useless messages many people, including your volunteers, are no longer
anxiously awaiting to hear "You've Got Mail". Your group
email lists may no longer be a timely way to get out the message.
And you may be spending valuable time editing out bad email addresses
particularly if you have a large volunteer program.
The barrage of unwanted information is so bad that many states are
enacting legislation to limit telemarketers from reaching you. At
the same time, phone companies are providing a variety of ways to
block unwanted calls. As a result, the Telephone Tree may actually
be a more reliable method of getting important messages out. Even
if someone in the tree cannot be immediately contacted, leaving a
voice message provides some assurance that the information will be
Telephone Tree Tips:
- Keep each branch small
- Prune the lists for active volunteers
- Keep messages short and precise
- Provide all necessary details
- Confirm that this is an acceptable method
- Diagram out the phone tree
- Make a few check-up calls to the lower branches
to ensure the message is getting out
Remember, no system is perfect. Get creative
and integrate the Telephone Tree into existing communication techniques.
Finally, if you have a communication system that you think is awesome,
drop me a note. I would love to hear from you.
to the Menu
If you are like me, you are constantly adding new programs and trying
out small utility programs. After awhile you decide you don't like
them or have moved on to something newer or better. But are you removing
these programs or are they just taking up valuable space?
In Windows programs, you want to go to the Control Panel directory
and click on Add/Remove Programs. For the majority of us, it
is the Remove Programs that we are interested in. Just ignore
the Add part. Upon opening the Add/Remove Programs window,
scroll through the list of programs for the one you want to remove.
Highlight the program to be removed and click on the Add/Remove
button. Follow the directions from there. Be sure to only remove those
programs that you know you no longer want.
Removing Old Programs in Windows:
Start > Settings > Control Panel > Add/Remove Programs
1. Highlight program to be removed.
2. Click Add/Remove Programs.
3. Follow and read the directions from there.
TIP: Checking Software Versions
you ever needed to know what version of software you have? Most Windows
programs have this information in the Help Menu.
Click on Help > About (Software Program).
Look for the Version information or click on the appropriate button
you know of a better way? Or do you have any questions?
Drop me a note at Michael@MichaelStills.com
Service of MBA
925 "E" Street
Walla Walla, WA 99362
VOICE : (509) 529-0244
FAX: (509) 529-8865
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