TECH TIPS
with
Michael Lee Stills

Learn tips and hints to use a variety of electronic and technical equipment to enhance work with volunteers.

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~ December 2002~ Topics


Using Blind Carbon Copy in your Group Emails

Problem: Are you unknowingly sending your volunteers emails to potential spammers?

By placing all your volunteers email addresses in the TO: field you are allowing everyone in the email group to see and copy everyone else's email address. Doing so allows anyone in the group to send any type of message they like. Many non-volunteers may be sharing the email address of your volunteers. In short, you just gave potential spammers a neat collection of email addresses.

Do you provide your volunteer's home address and phone number to anyone who asks? Using the TO: field exposes your volunteer's email addresses to everyone in the group and may get you into trouble.

Solution: USE BCC (Blind Carbon Copy)

BCC has two useful aspects.

First, it only shows the email address of the recipient. Thus if John Smith is in your 100+ volunteer email group, the only email address he sees is yours and his.

Second, you may have noticed that some of the emails you receive list several if not hundreds of email addresses. Often the lists of email addresses are longer than the message itself. By using BCC for large group emails, the list of names disappear and drastically shortens the message while conserving bandwidth and space in your email box.


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Short on Hard Disk Space?
Clear out your Temporary Internet Cache

Your Web browser stores temporary web pages on your hard drive for quicker access. Over time, these files can take up much space on your Hard Drive. The resulting lack of space can result in slower performance and cause problems with your files.

Solution: Periodically clean out your Temporary Internet files:

Internet Explorer
(Windows):
  1. Click on Tools / Internet Options.
  2. Look for Temporary Internet files.
  3. Click Delete Files
  4. Check the "Delete all offline content" box and then click OK
Internet Explorer
(Macintosh):
  1. Click the Edit menu and select Preferences.
  2. On the left, click Advanced under the "Web Browser" heading.
  3. On the right, click the Empty No" button in the Cache section.
  4. Click OK to finish
Netscape Navigator
(Windows and Macintosh):
  1. Click on Edit / Preferences.
  2. On the left, click Cache under Advanced.
  3. If there is nothing under Advanced," then click the arrow beside Advanced
  4. On the right, click "Clear Disk Cache Now"
  5. Click OK to finish.

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Quick Tip: Counting Words in MS Word.

Need to know how many words your MS Word document contains?

Click on Tools / Word Count.

You will get a count of Pages, Words, Characters, Paragraphs, and Lines.


Do you know of a better way? Or do you have any questions? Drop me a note at Michael@MichaelStills.com.

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